The UH Form 6 serves as a critical document for the University of Hawai‘i, facilitating the notification of personnel actions such as overload and casual appointments, and is subjected to compliance with all applicable laws and statutes of the State of Hawai‘i. This form, officially titled UNIVERSITY OF HAWAI‘I OVERLOAD & CASUAL NOTIFICATION OF PERSONNEL ACTION, encompasses detailed sections ranging from personal information like names and addresses to specifics about employment positions, including titles and financial aspects. To ensure seamless processing and adherence to regulations, individuals are urged to accurately complete and submit this form by clicking the button below.
In the landscape of employment within the University of Hawai'i system, the UH Form 6 plays an essential role as a mechanism for documenting overload and casual employment notifications and actions. This comprehensive form, officially known as the "University of Hawai‘i Overload & Casual Notification of Personnel Action," serves multiple purposes, including the initial documentation of employment details, amendments to employment conditions, and the recording of specific personnel transactions. Key sections of the form capture detailed information regarding employee identification, such as UH ID number, name, address, and other personal demographic details like date of birth, sex, and citizenship status. Critical to the processing of personnel actions are entries related to employment specifics: nature of action, effective dates, appointment periods, and detailed position titles before and after the personnel action. Additionally, the form records compensation rates, funding sources, and employing agency details, underscoring its role in ensuring accurate payroll and financial management. Authorization and compliance sections towards the end of the document emphasize the University's commitment to adhering to the applicable laws, regulations, and policies governing employment. The signing authorities, ranging from department chairs to senior vice presidents, bear witness to the meticulous oversight employed in managing the University's workforce. It is important to note that the UH Form 6 expressly indicates that it does not constitute an employment contract, reflecting the temporary and contingent nature of the appointments it facilitates. As such, this document is a critical piece in the administrative framework of the University of Hawai‘i, ensuring clarity, compliance, and proper record-keeping for personnel actions.
UNIVERSITY OF HAWAI‘I
OVERLOAD & CASUAL
NOTIFICATION OF PERSONNEL ACTION
UH FORM 6 (PERS) REV. 8/12
1. UH ID NUMBER
2. NAME (CAPS) LAST, FIRST, MIDDLE
3. ADDRESS
ZIP CODE
STREET
CITY
STATE
4.Date of Birth
5. SEX
6. US Citizen
7. VISA Type
8. Visa NTE
9. HI
10. VET
11. MARITAL
12. PHYSICAL
13. TAX EXEMPT
14. Payroll
15. Fica
RES
STATUS
HANDICAP
FED
Num
DIST CODE
16.
Retirement
17. Ethinicity
18. NATURE OF ACTION
19. EFFECTIVE DATE
20. APPOINTMENT PERIOD
FROM
TO
21.
FROM: POSITION TITLE
22. CURRENT FTE
29. TO: POSITION TITLE
30. NEW FTE
23. POSITION
24. OCC GRP
25. SALARY
26. PAY RATE
27. ISLAND
31. SALARY
32. PAY RATE
33. TOTAL OVERLOAD FUNDS
NUMBER
CD
RANGE STEP
Hourly Rate
Monthly Rate
28.
NAME OF EMPLOYING AGENCY
34. NAME OF EMPLOYING AGENCY
DEPT
DIVISION
BRANCH OFFICE
SECTION
UNIT
SUPERVISOR UH ID NO.
35.
ACCOUNT CODE
36. REMARKS
37.
User Block 1
38. User Block 2
Primary Approval Site
DOCUMENT NUMBER
This Notification of Personnel Action Form does not in any way constitute a contract for employment. Terms and conditions of employment are specified in applicable policies, procedures, statutes, rules, regulations, laws and collective bargaining agreements, as appropriate. Appointments effected via this form are temporary in nature and may be discontinued as appropriate. In the event service does not continue throughout the term, if any be specified, the salary due shall be based upon the period of actual service.
39A.
CHAIRPERSON, DEPARTMENT HEAD OR PRINCIPAL INVESTIGATOR
DATE
39E. FISCAL AUTHORITY
39B.
DEAN, DIRECTOR OR PROVOST
39F. APPOINTING OFFICER
I certify that to the best of my knowledge the appointment or personnel transaction
shown above has been made in compliance with all applicable laws and statutes of
the State of Hawai‘i.
39C.
DEAN OF GRADUATE DIVISION (For Overload Only)
SIGNATURE
39D.
SR VICE PRESIDENT/CHANCELLOR OR VICE PRESIDENT
Filling out the UH 6 Hawaii form is a straightforward process when you follow these steps. This form is designed to record personnel actions, including overload and casual appointments, at the University of Hawaii. It's important to provide accurate and complete information to ensure smooth processing. Below are the steps to successfully fill out the UH 6 Hawaii form.
After completing the form, review it for accuracy before submission. Depending on your appointment or personnel action, additional signatures or approvals may be required. Ensure all necessary parties have reviewed and signed the form before it is submitted for processing.
What is the UH Form 6, and for what purpose is it used?
The UH Form 6, officially titled "Overload & Casual Notification of Personnel Action," is a document used by the University of Hawai‘i to formalize personnel actions such as appointments, including temporary and overload positions. It captures essential information about the employee, the nature of the employment action, specifics about the position(s), and approval from relevant authorities. This form is vital for administrative purposes and does not serve as an employment contract.
Who needs to fill out the UH Form 6, and when should it be submitted?
The UH Form 6 should be completed by the hiring department or unit within the University of Hawai‘i system for individuals being appointed to overload or casual positions. It must be filled out and submitted prior to the effective date of the appointment to ensure timely processing of the personnel action. Relevant department heads, fiscal authorities, and other approvers must also provide their signatures before the form is considered complete.
What information is required on the UH Form 6?
Key elements required on the form include:
Does the UH Form 6 serve as a contract for employment?
No, the UH Form 6 does not constitute an employment contract. It is purely a notification of personnel action. Terms and conditions of employment are governed by applicable policies, procedures, laws, and collective bargaining agreements. Employment appointments made through this form are temporary and may be discontinued as deemed appropriate.
How is an employee's salary determined and indicated on the form?
Salaries are determined based on the position's requirements, the employee's qualifications, and the university's salary scales. On the UH Form 6, salary details including current and new salary amounts, pay rates (hourly or monthly), and related changes are documented. This information helps in budget planning and ensures accurate payroll processing.
What happens if the appointment does not continue for the specified term?
If the appointment is terminated before the end of the specified term, the salary due to the employee will be prorated based on the actual period of service. This ensures that the employee is compensated fairly for the time worked, even if the employment does not last for the full term initially outlined in the notification.
Filling out the University of Hawai'i's UH Form 6 requires precision and attention to detail. However, individuals frequently encounter similar hurdles in the process. Here are seven common mistakes people make:
Entering incorrect UH ID numbers. This field is crucial for identifying the employee within the university's system. An incorrect ID can lead to processing delays or mismatches in records.
Using various formats for names. The form specifies that names should be in all caps, following the LAST, FIRST, MIDDLE format. Deviations can cause confusion and incorrect filing.
Providing outdated or incomplete address information. It’s essential to provide a current and complete address, including the ZIP code, to ensure proper document routing and contact.
Misunderstanding the section on VISA and citizenship status. Users sometimes skip these questions or provide inaccurate information, affecting employment eligibility verification.
Errors in entering pay rate and salary information. Incorrectly filled pay rate or salary details can impact compensation, tax deductions, and ultimately the employee’s paycheck.
Failing to properly indicate appointment period dates. Without accurate start and end dates, contract terms can be misunderstood, affecting employment duration and benefits.
Forgetting to provide signatures and dates in the certification section. The form is incomplete without the necessary signatures, from the chairperson to the appointing officer, alongside the dates, making the submission void.
Avoiding these mistakes not only ensures a smoother administrative process but also secures the correct implementation of employment contracts, reflecting accurately on both the employee’s and the university's records.
When working with the UH Form 6 for personnel actions at the University of Hawai‘i, understanding complementary documents can streamline and enhance the process. These documents are essential for various administrative tasks, from confirming eligibility for employment to ensuring compliance with taxation and retirement policies. Below is a list of documents often used alongside the UH Form 6, each serving a unique but interconnected purpose in achieving comprehensive personnel management.
Together, these documents support a comprehensive approach to personnel management, ensuring both legal compliance and operational efficiency. Each plays a crucial role in establishing a clear foundation for employment relationships, responsibilities, and benefits, complementing the UH Form 6 to cover all aspects of an employee’s administrative journey within the University of Hawai‘i system. Understanding and properly utilizing these documents ensures a smooth process for both employees and the administration, fostering a positive and compliant work environment.
The UH 6 Hawaii form, utilized to notify about personnel actions such as overload and casual appointments, shares similarities with several other documents, each serving a unique purpose in the realm of human resources and personnel management. Understanding these similarities can help navigate through the administrative processes more effectively.
Firstly, the UH 6 Hawaii form is comparable to the Standard Form 50 (SF-50), Notification of Personnel Action, used by federal agencies. Like the UH 6, the SF-50 is instrumental in documenting employment decisions, such as appointments, promotions, and separations. Both forms capture critical employee information, including personal details, employment characteristics (such as position titles and salary rates), and action types, ensuring that administrative records accurately reflect personnel transactions. The primary difference lies in their jurisdiction, with the SF-50 serving federal employees and the UH 6 tailored for individuals associated with the University of Hawai‘i system.
Another document resembling the UH 6 form is the Personnel Action Form (PAF), commonly used in various organizations outside of federal government. The PAF serves a parallel function by recording changes in employee status — including hiring, salary adjustments, and role transitions. Similar to UH 6, it includes sections for employee identification, position details, and the nature of the personnel action being documented. The PAF is versatile, adaptable to the specific needs of an organization, which is crucial for effective human resources management. The resemblance is evident in their shared goal to ensure that all personnel changes are meticulously recorded and processed.
Lastly, the Employee Change Notice is another document similar to the UH 6 form. It is specifically designed to document any alterations in an employee’s job or personal status, such as address changes, marital status updates, or job title modifications. Both the Employee Change Notice and the UH 6 include details on employment attributes and recognize the need to update records to maintain current and accurate employee information. The key similarity between them lies in their purpose to aid human resources departments in tracking important changes, ensuring that employee records are always up to date.
Filling out the UH 6 Hawaii form requires attention to detail and an understanding of the requirements. Here’s a guide to ensure this process is handled correctly:
This guide aims to streamline the process, reduce errors, and ensure that the UH 6 Hawaii form is filled out in compliance with all pertinent regulations and standards. Bear in mind that this document is crucial in the employment process and ensuring its accuracy is essential for a smooth appointment transition.
There are several misconceptions about the UH Form 6 in Hawaii that need to be addressed for a better understanding of its purpose and use:
It serves as an employment contract: The UH Form 6 does not act as a contract of employment. Instead, it is a notification of personnel action that is temporary and subject to terms specified in applicable laws, policies, and agreements.
It is only for new hires: This form is not exclusively for new hires. It is also used for current employees undergoing changes such as overload assignments or temporary adjustments in their position or pay.
It guarantees continuous employment: Employment terms indicated on this form are temporary and do not guarantee ongoing employment. Services may be discontinued according to applicable policies.
Personal information is irrelevant: The form requires personal information such as UH ID number, name, address, and date of birth, which is crucial for accurately identifying and processing the personnel action for the individual concerned.
Filling out the form is the final step: Submission of the UH Form 6 is a step in the personnel action process, but it requires approvals from various positions like department chairpersons, fiscal authorities, and appointing officers to be finalized.
It applies to all University of Hawaii employees: The form is specifically designed for overload and casual hires, and may not be applicable to all employee types or contract situations within the University.
It dictates terms of employment: While it outlines certain temporary appointments and personnel actions, the form by itself does not dictate the terms of employment, which are governed by broader policies and agreements.
Citizenship or visa details are optional: Citizenship or visa details are required for the form's completion to ensure compliance with legal and policy requirements concerning employment eligibility.
There's no need for approval signatures: Approval signatures are essential to validate the action requested on the form. They ensure compliance and authorization from relevant university officials.
It covers all employment actions: The UH Form 6 is specifically for overload and casual notification of personnel action. It does not cover all types of employment actions within the University of Hawaii system.
Understanding these points helps clarify the form's purpose and the process it entails within the University of Hawaii's employment system.
The UH 6 form, known formally as the University of Hawai‘i Overload & Casual Notification of Personnel Action, serves as a critical administrative document within the university system. Comprehending its sections and requisites can significantly streamline the employment process for faculty and staff aiming to undertake overload or casual appointments. Below are key takeaways about accurately completing and using this form:
Understanding the nuances of the UH 6 form can dramatically facilitate the administration of employment within the University of Hawai‘i system, ensuring that both employees and the institution adhere to established standards and regulations.
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